Best Billing Software and Invoicing Software of 2021

You need to be selective on how to pick the best billing software for small businesses. We'll list the key features you should have on your checklist and which one is the best.

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With the advancement of the technology sector, there has also been a certain upgrade in different billing and invoicing programs that are designed to meet the expectations of the retail shop owners. Ever wonder what else is out there besides QuickBooks for your business billing needs? In this article, I’ll discuss attributes related to how to pick the best billing software for small businesses.

There has been an addition of distinguishable features that make the whole process of billing and other stuff a pretty simple thing if you use the best tools. Features that make a positive impact on the management of your business are utilizing the best billing software. But you need to be selective when it comes to selecting the best invoicing software for your business.

Sure, the price is an important factor when it comes to choosing a particular POS software. There are different types available for different price ranges, and most business owners would prefer the affordable ones to be the billing software of their business.

But what people fail to realize is that with low price, the features become less effective and efficient. So it is an important task to make sure that the producer of the billing software is reliable and that offers the correct services according to the price that you paid for it.

The Best Billing and Invoicing Software of 2021

  • FreshBooks: Best overall
  • Zoho Books: Best automation
  • Wave: Most affordable accounting integration
  • Square: Best for low volume
  • Sage Business Cloud Accounting: Best reporting
  • Xero: Best collaboration
  • QuickBooks Payments: Best transaction fees
  • Hiveage: Most payment options
  • FreeAgent: Best templates
  • Tipalti: Best for high earners

Best overall: FreshBooks

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Need an affordable accounting plan with a slew of invoicing features? FreshBooks starts at $15—a tough price to beat for comprehensive accounting and thoroughly customizable mobile invoicing.

PlansPriceBillable clients
Lite$15.00/mo.Up to 5/mo.
Plus$25.00/mo.Up to 50/mo.
Premium$50.00/mo.Up to 500/mo.

Best automation: Zoho Invoice

Zoho offers an expansive suite of products that mesh together perfectly, including invoicing, accounting, time tracking, and project managing. With Zoho Invoice, you can bill up to 50 clients a month at the low starting cost of $9—or up to 5 clients for absolutely free.

Most affordable: Wave

Payments by Wave and Wave Invoicing don’t have monthly fees, and neither does Wave’s free accounting software. So if you want invoicing, accounting, and payment features at no cost beyond a standard transaction fee, Wave is our top pick.

Best for low volume: Square Invoices

For a stand-alone invoicing and billing platform with no monthly fee, try Square Invoices. Its low transaction fee and easy integration with the Square Point of Sale app makes it a perfect fit for low-volume invoicers.

Best reports: Sage

If you want thorough reporting, a user-friendly dashboard, and easy estimate features, it’s hard to do better than Sage’s accounting plan, which includes invoicing and billing.

Best for collaboration: Xero

Xero’s accounting plans start at just $11 a month. The low cost makes Xero perfect for freelancers and solopreneurs with just a handful of clients.

Best transaction fees: QuickBooks Payments

Want to minimize the amount you spend on infrequent payments? Depending on your method of payment, QuickBooks Payments has some of the lowest transaction fees in the business.

Most payment options: Hiveage

If you want stand-alone invoicing software with multiple international payment gateways and no client cap, Hiveage is the way to go.

Best templates: FreeAgent

If your business needs a rigorous, highly technical accounting solution, Tipalti has excellent accounts payable features and an extensive international invoicing feature to boot.

Best for accounts payable: Tipalti

If your business needs a rigorous, highly technical accounting solution, Tipalti has excellent accounts payable features and an extensive international invoicing feature to boot.

How to Pick the Best Billing Software For Small Businesses

When it comes to selecting a tool that would manage all the billing and invoice related tasks of your shop or business, then there are some additional features, apart from cost and reliability that should be taken into consideration. Given below are some features that would make a POS  software the best one.

Automatic Billing

Gone are the days when collecting payments, sending invoices, taxes and the reminders were given importance. These things are all in the past now and for good. Every business owner nowadays wants to add a little bit of flexibility to the otherwise mundane process of billing and stuff. Also, the need to incorporate the different types of billings into one particular system poses to be a challenge for the business owner. A good POS software would include all the different types of billings into one single unit and make the process a very simple one.

Global Efficiency

One thing that you need to make sure before selecting the best billing software is to see whether the software that you pick can accustom to different multinational-infrastructure monitoring, tracking. Also, the software has to have room for the different languages and currencies. Software that can penetrate the different global markets is good billing software.

Support And Security

These are the general features that every billing software should have. Securing the private and personal information of every single customer is a very important task for any business. You need to make sure that the billing software that you choose has multiple security features to look into that front.


Another one of the most important features that should be taken into consideration before settling on a particular billing software is to see whether it is capable enough to manage the high usage and monitor high volumes of sales traffic. This factor helps to grow the business exponentially and hence is an important factor for the best billing software.


No doubt the billing software can be an amazing tool for managing the large business, but the best billing software is the one that can be handled by the small retail shop owners as well. Providing efficient services to the small as well as large business is what makes a good billing software.

With the help of these simple but mandatory features, you will be able to make an informed decision on how to pick the best billing software for small businesses and shop management.

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